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Office Manager at a Reputable Legal Consulting Firm – Bradfield Consulting Limited

Bradfield Consulting Limited – Our client, a reputable Legal Consulting firm located in Lagos is seeking candidates who will assist the Business Development Manager with the development of the firm’s profile and also to develop the firm’s existing and prospective businesses to fill the position below:

Job Title: Office Manager

Location: Lagos

Department: Admin

Job Purpose

  • The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

Key Tasks and Responsibilities
Maintain Office Services:

  • Design and implement office policies
  • Establish standards and procedures
  • Organize office operations and procedures
  • Review and approve supply requisitions
  • Maintain office equipment including generator
  • Maintenance of office Building

Human Resources:

  • Carry out Staff related issues, i.e. recruitments, terminations, reimbursable, discipline, rewards, etc
  • Process staff salaries and benefits
  • Process all staff requests and permission for leave, leave of absence, maternity, study leave, casual leave, etc
  • Assign and monitor clerical and secretarial functions
  • Orient and train administrative staff
  • Provide on the job and other training opportunities
  • Evaluate administrative staff performance
  • Supervise all Administrative personnel
  • Preparation and monitoring of staff roasters

Maintain Office Efficiency:

  • Ensure Office is ready for the day; conducive and all equipment are functioning properly
  • Plan and implement office systems, layout and equipment procurement
  • Supervise store office to maintain and replenish inventory
  • Check stock to determine inventory levels
  • Verify receipt of supply
  • Ensure all Bills paid promptly e.g. internet, telephone, insurances, service agreements, leases etc
  • mail dispatch
  • Handling of all confidential correspondence
  • Attend office meetings

Job Specification
Education:

  • A Degree in Business Administration or Management, Finance, Human Resources, Estate Management

Experience Required:
The incumbent must have proficient knowledge in the following areas:

  • Knowledge of Office Administration(essential)
  • Knowledge of Human Resource Management and Supervision
  • Ability to maintain a high level of accuracy in preparing and entering information
  • Sound staff management experience (desirable).

Competencies and Technical Skill Requirements:
The incumbent must demonstrate:

  • Excellent interpersonal skills
  • Team building skills
  • Analytical and problem solving skills
  • Decision making skills
  • Effective verbal and listening
  • Communications skills
  • Attention to detail and high level of accuracy
  • Very effective organizational skills
  • Effective written communications skills
  • Computer skills including Ms Office Suite, Outlook Express
  • Programs, and e-mail at a highly proficient level
  • Stress management skills
  • Time management skills.

Personal Qualities:

  • The incumbent must maintain strict confidentiality in performing the duties of the Office Manager.
  • The incumbent must also demonstrate the following personal attributes:
    • Be honest and trustworthy
    • Be respectful
    • Possess cultural awareness and sensitivity
    • Be flexible
    • Demonstrate sound work ethics

Application Closing Date
Not Specified.

How to Apply

Interested and qualified candidates should:
Click here to apply online

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